CIHR Project Grants

CIHR Project: Internal Review (Aug. 9 & 10)

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SPARC Internal Review aims to strengthen and accelerate the development of new and/ or revised grant proposals by inviting peer feedback on the project concept and study design elements. Applicants seeking input on a proposal’s unique value proposition or insight on the feasibility, originality and/ or urgency of the proposed research study are encouraged to register. 

To participate, applicants must complete the registration form below and submit a 10-page draft Research Proposal plus the 1-page Research Summary one week prior to the scheduled meeting date (Tuesday, August 2nd).

Discussion groups: Applicants (i.e. faculty members) will be assigned to a discussion group (3-4 individuals) based on their area of research (CIHR Theme and/ or Institute). Each discussion group participant will read 3-4 Research Summaries and attend a 2-hour in-person/ Skype meeting to discuss the proposals (20 minutes per proposal). No written feedback is required from the participants.

In order to provide flexibility and accommodate the short lead-time to the application deadline, SPARC will coordinate two Internal Review meetings on Thursday, August 9 (2-4pm) and Friday, August 10 (10am-12pm) at the UBC Point Grey campus.

 

Reviewer feedback

In partnership with UBC’s Postdoctoral Fellows Office (PDFO), SPARC is introducing a pilot training program (see link) to integrate emerging scholars into its Internal Review process in order to enrich the PDF training experience and strengthen the competitiveness UBC grant proposals. This pilot program is designed to leverage the scientific expertise of PDFs, foster the development of critical thinking skills and supplement the applicant discussion groups with feedback from subject matter experts.

Each proposal will be reviewed by 2 PDFs, and each PDF will assess a total of 2 proposals over the course of a week using SPARC’s ‘Applicant Feedback’ worksheet. A key facet to the training program is the participation in a series of intensive orientation workshops, including participation in a mock CIHR Peer Review Committee meeting. 1-2 PDFs will also participate in the subsequent applicant face-to-face meeting to further discuss the proposal feedback. In all, each proposal will be discussed for 20 minutes at the applicant meeting and 2 sets of written feedback will be submitted to each Internal Review participant. 

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To complete the registration, the following materials must be forward to: stephane.dragon@ubc.ca one week prior to the review meeting (i.e. Tuesday, August 2nd)

Research Proposal (.doc or .pdf)
      •  Research Summary (1 page)
      •  Proposal (10 pages includes figures)
      •  References (No Page Limits)
 


Please note that this program is intended for Principal Applicants (i.e. faculty members) and requires the participation of an eligible faculty member who must attend the face-to-face review meeting

Please select your primary Theme and Institute(s)

Please select your primary/ secondary Area of Research as listed on the CIHR 'Areas of Science' webpage

Does your Project Grant application include a knowledge translation or commercialization component and/ or a partner/ knowledge user?

Please list up to three keywords to describe your research project, the techniques and the methodologies it will employ, and/ or the areas of interest.

CIHR Project: SPARC Review

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SPARC (Editorial) Review is performed by experienced grant writers to increase the competitiveness of UBC submissions by providing expert feedback on the readability and reviewability of the proposal. SPARC offers two services, Registration Review and Full Review:

  • Registration Review: suggested edits on the Research Summary to optimize character/ space allocation, increase clarity and avoid possible committee/ reviewer mismatches.
  • Full Review: targeted feedback on the Research Proposal to ensure that the adjudication criteria are clearly addressed, the layout and formatting adheres to best-practice, and that impact statements are strong and compelling.

SPARC is pleased to offer this service to all applicants who intend to submit an application to the Project Grant competition. SPARC Reviews will be provided on a first-come, first-served basis* until time and/ or capacity runs out. Interested applicants are strongly encouraged to submit a proposal as soon as possible since SPARC may not be able to guarantee feedback if the majority of applications are received in the later stages of the review period. The average turnaround time for feedback is 2-3 days, depending on the application queue.

Please notify stephane.dragon@ubc.ca via email to register your intent to participate.

 


Registration Review

Summaries will be accepted for review three weeks prior to the Registration Deadline

TBC (July 23 ≈ August 10)

 

Please forward the following materials for review when ready:

Review Materials (.doc)
      •  Research Summary* (1 page)
      •  Optional: Primary/ Secondary Peer Review Committee Justification (750 characters)

 

*SPARC may be able to review up to two Research Summary documents per applicant; please submit your review materials as early as possible.

 

Full Review

Proposals will be accepted for review three weeks prior to the Application Deadline

TBC (August 20 ≈ September 7)

 

Please forward the following materials for review when ready:

Review Materials (.doc)
      •  Research Summary (1 page)
      •  Proposal* (10 pages includes figures)
      •  References (no limit)
      •  Optional: Response to Previous Reviews (1-2 pages)
      •  Optional: Most Significant Contributions (1 page)
      •  Optional: Sex and Gender Considerations (2,000 characters)

*To allow us to plan and prioritize our workload, applicants are strongly encouraged to submit New Proposals to SPARC as early as possible to allow sufficient time for review and to incorporate feedback. SPARC will not review proposals that grossly exceed CIHR’s page limits or accept updated versions of the proposal once submitted to SPARC.


To ensure capacity and to maximize SPARC's resources, we encourage researchers who have access to strategic grant development services such as those offered by the Research & Technology Development Office (RTDO) at the BCCHR to utilize these existing support services.

 

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CIHR Project: Information Session (Jul. 31 & Aug. 1)

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Representatives from CIHR will provide an overview of the Fall 2018 Project Grant program focusing on the registration details, application requirements and peer review process.

When: Tuesday, July 31 (1:00pm - 2:00pm)

Where: UBC Point Grey campus + videoconference to CWH, SPH and VGH. Please note that the session will be recorded and will be made available to those who could not attend (please register below in order to receive the link to the recorded session). A separate session will also be held at the UBC Okanagan campus on Wednesday, August 1 (11am-12pm; SCI 396).

Note that this session will be followed by a 1-hour consultation session on the Tri-Agency Financial Administration Renewal Initiative. For more information on the pilot initiative, please consult the Vice-President Research + Innovation webpage: ‘Changes in the Use and Management of Tri-Council Grant Funds: Consultation’.

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Event Date

Friday, September 09, 2016

 

Contact: Stephane Dragon (stephane.dragon@ubc.ca; 604-822-4318)

Register Now!


 

CIHR Project: Response to Reviews

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CIHR’s Project Grant competition allows applicants to append an optional, two-page response to outline improvements to a previously unsuccessful grant application. To maximize the impact of your revisions, SPARC will provide individualized resources to applicants to effectively structure their response and showcase the strengths of the revised proposal.

Participants are encouraged to register their intent to participate via email with Elizabeth Cheu (Manager, Research Grant Development). Participants will be required to submit a copy of the Notice of Decision, Application and Reviewer Comments in order to receive a draft response document based on SPARC's guidelines. A final review of the document can also be coordinated through SPARC Review.

Note that, for the Fall 2018 competition, this service will be available following CIHR's July 10 Notice of Decision until the Application deadline.


SPARC Contact: Stephane Dragon and Elizabeth Cheu

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CIHR Project: Workshop - Project Bootcamp

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Are you a new and/ or a first-time applicant? Do you have questions about the Project Grant competition or about SPARC’s support programs?

Group sessions or 1:1 meetings organized for faculty and support staff can be requested to review the overall competition process and discuss the registration and application requirements, adjudication criteria, peer review process and the latest changes to the Project Grant competition.

The 1-hour session is facilitated by SPARC and covers relevant competition statistics, introduces SPARC’s resources and support programs, and encourages discussion on the grant application and peer review process.

If you wish to book a 1:1 appointment to discuss specific aspects of the Project Grant program, please contact Stephane Dragon.

SPARC Contact: Stephane Dragon


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CIHR Workshop: Graphical Abstracts - A Grant at a Glance (Aug. 17)

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Take part in a one-hour workshop led by medical and scientific illustrator, Vicky Earle, to conceptualize and draft a graphical abstract summarizing your research proposal at a glance of an eye. This workshop is ideal for UBC faculty considering planning applications to the upcoming Fall 2018 CIHR Project Grant and 2018-19 CIHR Foundation Grant competitions.

The use of a simple visual summary can serve to 'tell the story' of your proposed research at a single glance, thereby enabling reviewers to quickly grasp and understand the purpose of your research proposal. This workshop seeks to increase awareness and provide suggestions on how to develop a graphical abstract for your next grant application. Registered participants will also have the opportunity to schedule a follow-up consultation with Vicky Earle to further refine their illustrations.

The event will be held on Friday, August 17 from 9-10am on UBC Vancouver campus. Please register below and add the event to your calendar.


 

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Event Date

Friday, August 17, 2018

CIHR Workshop: Sex and Gender Considerations (Jul. 19 & 25)

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Should your study include sex and gender considerations?

All applicants to CIHR are expected to integrate sex and gender considerations into their research design, where appropriate, to maximize the relevance and applicability of health research findings to both men and women.

As part of the grant application process, CIHR requires applicants to indicate and elaborate on whether sex and/or gender will be factored into research design, analyses, and reporting of research results. Applications that do not adequately account for sex and gender considerations may be penalized by peer reviewers.

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Workshop and 1:1 Consultation Sessions

SPARC is coordinating two workshops and follow-up 1:1 consultation sessions for CIHR Project Grant applicants to discuss sex and gender considerations in their study design and to familiarize themselves with CIHR’s Peer Reviewer guidelines to assess the integration of sex and/ or gender as a strength or weakness of the research design. The sessions will be facilitated by Dr. Tamara Bodnar, SPARC’s sex and gender specialist.

The workshops will be held at the UBC Point Grey campus on Thursday, July 19th (11:00am - 12:00pm) and at the Diamond Health Care Centre (Vancouver General Hospital) on Wednesday, July 25th (8:00am - 9:00am).

The 1-hour interactive workshop will detail CIHR's sex and gender directives to peer reviewers and will include an open Q&A to discuss study design considerations and/or peer reviewer feedback. Participants are also strongly encouraged to schedule a 30-minute, 1:1 meeting with Dr. Bodnar to further discuss their specific study design and/or peer review feedback. Please register your intent to participate to one of the sessions below.

 


Discussion topics

Understanding sex and gender dimensions • considerations for sex as a biological variable (SABV) • acceptable cases/justification for single-sex studies • considerations for sex and gender in primary data collection • sex and gender equity in research (SAGER) guidelines • sex- and gender-based analysis (SGBA) • reporting sex and gender in research • integrating sex and gender into knowledge translation plans


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If you wish to receive feedback, please enter the description/ justification for ‘sex and gender considerations’ of your grant proposal as per the textbox requirement in ResearchNet under the 'Proposal Information' task (limit of 2,000 characters).

 

CIHR Project: Peer to Peer (P2P) Review

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SPARC Peer-to-Peer (P2P) Review aims to strengthen and accelerate the development of new and/ or revised grant proposals by inviting peer feedback on the project concept and study design elements. Applicants seeking peer input on a proposal’s unique value proposition and gain insight on the feasibility, originality and/ or urgency of the proposed research study are encouraged to register. 

To participate, Principal Applicants (i.e. faculty members) must complete a registration form and submit a 1-page summary of the proposed study. Participants will also be encouraged to respond to a brief questionnaire designed to support the assessment and discussion of the 1-page summary. The deadline to register and submit a project summary is 2 days prior to the scheduled meeting date.

Discussion Groups: Applicants grouped by similar areas of research (CIHR Theme, Institute and/ or Peer Review Committee) will be organized into small discussion groups (3-4 individuals). Participants will be required to read a maximum of three project summaries and attend a 2-hour meeting to discuss the proposed studies. Each applicant will be given 20 minutes to discuss their proposal at the in-person/ Skype meeting. SPARC will facilitate the discussion and invite a previous Project Grant recipient to participate in the group discussion as a subject area expert. No written feedback is required from participants.

To provide flexibility and accommodate the short lead-time for the upcoming Project Grant competition, SPARC will coordinate P2P Review meetings ~2-3 weeks prior to CIHR’s Registration deadline.


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Evaluation Form

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Your feedback matters - Please take a moment to share your comments with us. Your feedback will help us to evaluate changes and make improvements to our events.


Name of Class: Graphical Abstract - A Grant at a Glance

Name of Instructor or Lecturer: Vicky Earle


 

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Content: Material covered
Content: Organization of class
Content: Written materials/handouts
Content: Amount of hands-on practice
Instructor: Clarified subject matter
Instructor: Showed knowledge of subject
Instructor: Maintained good learning atmosphere
Instructor: One-on-one time with students
Materials: Materials list

CIHR Project: Podcast - 2017 Spring Project Grant

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Project Grant Competition Overview with Dr. Lara Boyd

Recorded April 20, 2017

 

The podcast is a recorded Q&A discussion between Dr. Lara Boyd (Professor, Department of Physical Therapy) and Stephane Dragon (SPARC Research Development Officer) on the CIHR 2017 Spring Project Grant program and provides an overview of the competition process and the key application requirements.

The discussion, centered around ~20 questions, can be streamed in its entirety or by individual section.


 

 

 

Full Podcast (~45 minutes)

 

 

 

 

 

 

 

 

 

 

List of Questions

 

 

 

 

 

 

 

 

 

 

 

 

Introduction (~3 minutes)

 

  1. Role and Affiliation with UBC
  2. Role of CIHR-University Delegates and link with SPARC
  3. Experience with the Project Grant program

 

 

 

Registration Phase (~11 minutes)

 

  1. Registration process and key requirements
  2. What application details can change between registration and application phases
  3. Advice on making changes to the application details after the registration phase
  4. Importance of the ‘Research Summary’
  5. Areas of Science, Descriptors and the CIHR Reviewer Assignment Algorithm
  6. Partner/ integrated Knowledge Translation (iKT) considerations
  7. Indigenous research considerations
  8. Institutional signatures
  9. Access to the application modules in ResearchNet

 

 

 

Application Phase (~13 minutes)

 

  1. Team members, collaborators, partners and ResearchNet considerations
  2. Application process and key requirements
  3. Attachments
  4. Key differences between the OOGP and Project Grant ‘Research Proposal’
  5. Revisions and resubmission

See CIHR Learning Module on the Project Grant Program

 

 

 

Peer Review Process (~9 minutes)

 

  1. Overview of Stage 1 and Stage 2 peer review process
  2. Stage 2 panel meeting and review process

See CIHR Learning Module on Participating in Peer Review

 

 

 

Grant Development Strategies (~8 minutes)

 

  1. Advice on crafting a compelling proposal
  2. Useful resources
  3. Expert vs lay reviewer audience
  4. CIHR updates to the Project Grant program

 

 

 

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